Litigation Hold Notice Template

Litigation hold procedure is a process whereby an institution when sued in federal court or when reasonably anticipating federal litigation issues a litigation hold notice communication suspending the normal operation of paper and electronic document destruction policies for particular records that are relevant to the federal litigation.

Litigation hold notice template. A sample litigation hold notice also known as a legal hold notice or document preservation notice from in house counsel of a company facing litigation a government investigation or an audit to employees about their obligation to preserve and prevent the deletion or destruction of relevant information and records. One of the principal rules is that whenever litigation is reasonably anticipated threatened or pending against an organization that organization has a duty to preserve relevant information1. Sample litigation hold letter from a plaintiffnot warranting its adequate in every. Written notice from me that we are no longer under a duty imposed by the court to preserve these records.

A legal hold can satisfy that duty. Please reply to acknowledge that you have read and understood the preservation obligation stated in this litigation hold notice. Litigation hold procedures a litigation hold is the process used to preserve documents and data that may be relevant to litigation. Sample legal hold notice legal hold notice do not destroy specified documents dear colleague.

Mcit provides this sample to its members as an example of a litigation hold letter. And 6 releasing the legal hold. Doe andor any of the. Please be advised that you are instructed to hold and.

Appendix a lists key cases and appendix b is a sample legal hold notice. The first step is to issue a litigation hold notice to key individuals at the company who may have information relevant or potentially relevant to the lawsuit or threatened lawsuit. The institution will exercise all reasonable methods to protect the privacy of the preserved data. Acme is involved in a matter that may involve litigation.

Doe places abc on notice to preserve all documents regarding mr. Your attention and assistance with this notice is greatly appreciated. The goal of. Mcit recommends that members consult legal counsel prior to taking any action.

This sample litigation hold letter has been developed by minnesota counties intergovernmental trust mcit. To that end we are advising you as a potential custodian of records pertaining to this potential matter that you requested as follows. Once a party reasonably anticipates litigation that party has a duty to preserve information relevant to that litigation. This is only a recommendation and does not constitute legal advice.