Retention Schedule Template

The reason behind maintaining a record retention schedule can be many but the most common is for financial reasons for legal reasons and for historical reasons as well.

Retention schedule template. 5 document retention policy samples for word and pdf. The revised rd will be submitted to the state records commission for approval prior to its implementation. You should consult with your attorney and insurance carrier when establishing a record retention policy. This document provides legal reasons for retention of record to prevent from any type of obligation and also gives date of final destruction of the record.

When documents are shared among individuals there needs to be some kind of a policy in place that will make sure that things are done in a way that is good for all parties involved. It is a policy document that defines an agencys legal and compliance recordkeeping requirements. Work with existing records management staff if applicable legal counsel and management to ensure that the stipulated retention periods meet both compliance and operational requirements. A record retention schedule is a schedule which is designed by organizations and which lists down all the documents and the dates as to when they will be regarded as active documents.

Records retention guidelines 7 years following dispositiontermination or pay off please note that this table should only be used as a guide. Revision of the retention and disposal schedule authorised employees of name of organisation will review the structure and use of this rd within five years of its approval. If the statute of limitations concerning a tax year is extended the retention period should be extended accordingly. It is also recommended reviewing your.

All retention periods begin with the date the return was filed. A record retention schedule template is a crucial document for professional field which describes time period of each record or document retained as an active record. Retention periods begin after the termination expiration disposal etc. A records retention schedule is the cornerstone of an effective records management program.

Records retention schedule office of records management division. Page 1 of 1 effective date. A record retention schedule is a periodical disposal policy table for records may defines retention guidelines and schedule. An agency implements a records retention schedule in order to ensure that its records are kept as long as legally and operationally required.

A retention schedule stipulates how long electronic documents and records should be retained by an enterprise.